Stop redoing the same card at every site.
You write the card once. Each facility you operate at adopts a pinned version — they can't silently change it.
For surgeons
Your preference cards finally stay accurate.
One card. Every facility you operate at. Photos, short video, and competency quizzes keep your team ready before you scrub in.
- No card required
- Setup in under 10 minutes
- HIPAA-aware
The card problem
Preference cards drift the moment you finish writing them.
Staff guess. You correct mid-case. Different facilities have different versions. PrefCA is the source of truth, designed for the way surgeons actually work.
Show, don't describe.
Photos and short videos of your actual setup, tray, draping, and positioning. New staff see exactly what you mean.
Know who's ready before you walk in.
Auto-generated quizzes from your card content. The OR team's prep is a number on your dashboard, not a hope.
AI-assisted card building
Snap photos. Get a structured card in minutes.
Upload a few photos of your tray, equipment, and setup. PrefCA's vision model returns a draft card — instruments, supplies, sizes, positioning — that you review and approve. No blank screens.
- Build-from-photos draft generation
- AI autocomplete while you edit notes
- Image suggestions for missing setups
- You stay in control — every line is editable
Photos, video, documents
The card looks like the room — not a wall of text.
Six photo categories (room, positioning, draping, tray, equipment, other), procedure video uploads, and supporting PDFs all sit in one place. Staff see what "ready" actually looks like.
- Drag-and-drop photo upload with categories
- Short setup videos with secure streaming
- PDF attachments for IFUs and notes
- Card-level version history with audit timestamps
Competency built in
Auto-generated quizzes turn cards into staff training.
Every card spawns a competency quiz from its own content. Assign to your team, see pass rates, and walk in knowing the staff is prepared. Compliance gets a clean audit trail; you get fewer surprises.
- AI-generated quizzes pinned to card versions
- Per-staff attempt history and scoring
- Team coverage reports for admins
- Quiz content rebuilds when the card changes
Built for multi-site surgeons
One official card. Every facility adopts the right version.
The card you own follows you. Facilities adopt your card and stay pinned to a specific version — they can't quietly drift, and they can't lose access to your updates. Cross-org by design, NPI-aware out of the box.
- Canonical doctor-owned cards
- Facility adoption with pinned versions
- NPI-based invitations (no email guessing)
- Audit lineage on every grant and revoke
Everything else, in one platform
The full operating picture, not a card editor.
PrefCA covers the workflows around the card too — collaboration, notifications, billing, and the admin pieces that keep a multi-site surgical practice from melting down.
Card library + review
Conversation threads on adoptions so the facility and the surgeon resolve differences in one place.
Edit conflict detection
Simultaneous edits trigger a guided resolution flow — no silent overwrites.
Smart learning search
AI search across attached videos, documents, and quiz content.
In-app + SMS + email
Card review pending, training assigned, access requested — choose your channel per event.
Facility dashboards
OR director view of staff readiness, training coverage, and compliance exports.
Multi-tenant by design
Org-scoped data, concurrent-device access, and role-based controls on every surface.
NPI-aware
NPPES lookup pre-fills doctor profiles. Facility admins invite surgeons by NPI, not email guessing.
Audit + compliance
Every share, revoke, edit, and quiz attempt is logged with timestamps.
Mobile-first
The surgeon experience works in scrubs on a phone, not just a desktop.
Plans
One price per organization, sized by your cards.
Organizations and health systems sponsor access for surgeons and staff. The bill follows the preference cards you keep active, not headcount.
Facility
$1,195per organization per month
Includes 40 active preference cards across every active facility in your organization. The organization pays one bill; doctors never buy a personal plan.
Per card beyond 40
- Cards 41 to 100$24 each
- Cards 101 to 200$19 each
- Cards 201 and up$14 each
Rates are marginal: each card is priced by the bracket it falls in, and only cards above the included 40 are charged.
| Active cards | Per month |
|---|---|
| 40 | $1,195 |
| 100 | $2,635 |
| 200 | $4,535 |
| 300 | $5,935 |
Above 300 cards, ask about a network or service-line quote.
An active card is any preference card any active facility in your organization keeps live, counted in the last day before each billing period renews. The $1,195 organization minimum applies even at zero active cards. Count changes apply from the next invoice; there is no proration.
Talk to sales- Every active site under one organization shares one bill and one card count
- Preference cards with photos and video
- Guided room and equipment capture
- AI-assisted drafts and quizzes
- Facility dashboard and compliance exports
- Surgeons invited free; staff, educators and administrators included
Enterprise
Quoteper network
For health systems that run PrefCA across many sites, priced for the whole network.
Talk to sales- Everything in Facility
- Multi-facility administration
- System-wide competency tracking
- Enterprise integrations
Ready when you are
Try PrefCA free for 30 days.
No credit card. Cancel anytime. Bring your first card in 10 minutes.